I have been asked by clients in the past: “How is it that companies constantly create waste without realizing it?” As organizations expand and grow, it is very common for these initiatives to happen without taking a closer look at the effects of such significant changes.
For instance, new equipment brought in during a rush period is placed on any given available space.
When the organization relocates, the equipment ends up in the same arrangement as in the previous facility, regardless of whether it is the most effective layout. This also happens with infrastructure: Equipment or offices are planned first, only to later find out that power, water, air, data, or gas supplies cannot be installed in accordance to the equipment location. Often, this is discovered too late and drastic, rushed changes need to be made to the plan.
Unfortunately, in many cases, these oversights end up creating significant expenses for the business. I wanted to offer the following concepts to help you avoid committing some of the mistakes I have seen in the past.
One of the fundamental concepts in Lean. When organizations are relocating, they often bring everything at the facility with them; whether they need it or not. During a relocation/consolidation is the perfect time to look at the things you have in your facility that are no longer necessary and getting rid of them. Also, take advantage of the change and encourage your team to change their habits and start fresh with an organized environment at the new facility.
8 Deadly Wastes
Front and center in creating efficiencies. Before you design the layout of your facility, I encourage you to analyze the flow of the different product lines. Evaluate whether you are creating waste or minimizing it. Consider travel distances; co-located equipment, such as shared resources; the sequence of your processes; dock doors; building entrances; and monuments, large or immovable structures within your building.
Value Stream Mapping
As mentioned before, the opportunity to improve your business during transition is ripe for the taking. Use value stream mapping to expose all of the non-value-added activities in your business. For those businesses that are laid out by common equipment/departments, or who run their product/services in batches: Consider changing to value streams and implementing the concept of one-piece flow, balanced to your demand.
The concept of workforce flexibility, while simple, is very powerful. During your relocation/consolidation there is a risk that a portion of your workforce may decide not to join you at the new facility. This may happen before, during or after the change and sometimes with short notice. This could result in significant consequences to your business. Before executing, evaluate the effects the changes will have on your employees, geographically, and on their roles going forward. Identify where there are single points of failure, and create a plan to reduce the risk and recovery in case of a significant loss.
Consider these concepts before you execute; many hurdles will be avoided, and your transition will go more swiftly.
If you are dealing with a relocation of your operations and would like to gain efficiencies during the process, schedule a call to discuss how we can help.
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